In today's fast-paced sourcing environment, real-time visibility into Quality Control (QC) inspections is crucial. The ACBuy Spreadsheet
Understanding the QC Tracking Fields
The power of the ACBuy Spreadsheet lies in its structured columns dedicated to the inspection lifecycle. Key fields typically include:
- Product ID/SKU:
- QC Status:"Pending," "Inspection Scheduled," "In Progress," "Awaiting Review," "Approved," "Rejected," "Re-inspection").
- QC Date:
- Inspector/Firm:
- QC Report Link:
- Major/Minor Defects:
- Approval Status & Date:
- Notes/Action Items:
How to Interpret Status Updates
Watching the QC Status
Status
What It Means
Typical Next Action
Pending
QC has not yet been scheduled.
Coordinate with your supplier or QC manager to set a date.
In Progress
Inspection is actively happening at the factory.
Await the report upload. Do not refresh constantly; the link will populate upon completion.
Awaiting Review
The report is uploaded and ready for your evaluation.
Critical Step:QC Report Link, analyze findings against your AQL, and decide.
Approved
You have accepted the shipment. Tracking updates may follow.
Proceed with shipping instructions and finance.
Rejected
Quality is unacceptable. The order is on hold.
Use the Notes
Managing Approvals Efficiently
Streamlining the approval decision is key to avoiding delays. Follow this workflow:
- Automatic Notification:"Awaiting Review."
- Report Analysis:
- Update the Sheet Decisively:
- If Approved: Update both the
QC StatusApproval Status- If Rejected: Change the status to "Rejected." Imperatively, use the
Notes - If Rejected: Change the status to "Rejected." Imperatively, use the
- Leverage Filters & Views:
- Update the Sheet Decisively:
Real-Time Collaboration
By housing all QC data in the shared, live ACBuy Spreadsheet, your entire team—from sourcing to logistics—operates from a single source of truth. This eliminates communication lag, ensures accountability through update history, and ultimately accelerates your supply chain by making quality management a transparent, trackable, and efficient process.
Start using the ACBuy Spreadsheet today and transform QC from a waiting game into a strategic, controlled operation.